Effective Date:01/03/2026
Last Updated: 01/03/2026

1. Introduction

The National Association of Polytechnic Students (NAPS) North Central Zone (“NAPS North Central,” “we,” “our,” or “us”) is committed to protecting the privacy, integrity, and security of personal information entrusted to us by students, institutional partners, stakeholders, and members of the public.

This Privacy Policy outlines how we collect, use, disclose, store, and safeguard personal data obtained through our official website, programs, events, digital platforms, and administrative processes.

By engaging with NAPS North Central through our website, forms, programs, or official communications, you consent to the practices described in this Policy.

2. Scope of Policy

This Privacy Policy applies to:

• Visitors to our official website

• Participants in our programs, events, and initiatives

• Student leaders and institutional representatives

• Volunteers, partners, sponsors, and collaborators

• Individuals who contact our helpdesk or executive offices

This Policy does not extend to third-party platforms not controlled by NAPS North Central.

3. Information We Collect

We may collect the following categories of personal information:

3.1 Personal Identification Information

• Full name

• Institution and department

• Matriculation/registration number (where applicable)

• Email address

• Phone number

• Gender

• Passport photograph (for official documentation or publicity)

3.2 Academic and Institutional Information

• Student status and level

• Position held (e.g., SUG President, Executive Member)

• Institutional affiliation

3.3 Event and Program Information

• Registration details

• Participation records

• Feedback and survey responses

• Media (photos and videos from events)

3.4 Technical Information (Website Use)

• IP address

• Browser type

• Device information

• Pages visited and time spent

• Cookies and analytics data

4. Purpose of Data Collection

We collect and process personal data for legitimate organizational purposes, including:

• Administration of NAPS programs and activities

• Event registration and participation management

• Verification of student and executive status

• Publication of official communications and announcements

• Media documentation and publicity

• Responding to inquiries and helpdesk requests

• Policy development and zonal planning

• Compliance with institutional or legal obligations

We do not collect data beyond what is necessary for these purposes.

5. Legal Basis for Processing

We process personal data based on:

• Consent provided by the data subject

• Legitimate organizational interest

• Performance of official NAPS functions

• Compliance with applicable legal or institutional requirements

6. Media and Publicity

NAPS North Central frequently documents events, summits, visits, inaugurations, and official activities through photography and videography.

By attending NAPS events or participating in programs, you acknowledge that:

• Images or videos may be used for official publications, website content, press releases, and social media

• Such media will be used responsibly and in alignment with organizational values

Individuals may request removal of identifiable content by contacting us formally.

7. Data Sharing and Disclosure

We do not sell, trade, or rent personal information to third parties.

We may share limited information only where necessary with:

• Institutional management bodies

• Official NAPS HQ structures

• Event partners and sponsors (strictly for event coordination)

• Regulatory or legal authorities when required by law

All disclosures are made responsibly and for legitimate purposes.

8. Data Storage and Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information against:

• Unauthorized access

• Alteration

• Disclosure

• Loss or destruction

Data may be stored digitally or in secure physical records. Access is restricted to authorized personnel only.

9. Data Retention

Personal information is retained only for as long as necessary to fulfill the purpose for which it was collected, including:

• Administrative documentation

• Historical records

• Compliance and reporting purposes

Once no longer required, data will be securely deleted or archived in accordance with institutional standards.

10. Cookies and Website Analytics

Our website may use cookies and analytics tools to:

• Improve user experience

• Monitor website performance

• Analyze visitor engagement

Users may disable cookies through their browser settings, though this may affect website functionality.

11. Rights of Data Subjects

Individuals whose data we process have the right to:

• Request access to their personal data

• Request correction of inaccurate information

• Request deletion of personal data (subject to organizational obligations)

• Withdraw consent where applicable

• Request clarification on how their data is used

Requests must be made formally through our official contact channels.

12. Third-Party Links

Our website or communications may contain links to third-party websites. NAPS North Central is not responsible for the privacy practices or content of those external platforms.

Users are encouraged to review the privacy policies of third-party websites before providing personal information.

13. Children and Minors

Where applicable, participation of minors in NAPS programs may require parental or guardian consent in accordance with institutional and legal standards.

We exercise heightened responsibility when processing data relating to minors.

14. Policy Updates

NAPS North Central reserves the right to amend this Privacy Policy at any time to reflect operational, legal, or regulatory changes.

Updated versions will be published on our official website with a revised “Last Updated” date.

15. Contact Information

For questions, concerns, or requests relating to this Privacy Policy, please contact:

NAPS North Central Zone
Office of the Zonal Coordinator

Student Union Government Secretariat, Federal Polytechnic Nasarawa, Nasarawa State, Nigeria.
helpdesk@napsnorthcentralzone.com.ng
234 707 232 1033
www.napsnorthcentralzone.com.ng

16. Acceptance of Policy

By engaging with NAPS North Central through our website, programs, or official channels, you acknowledge that you have read, understood, and agreed to this Privacy Policy..